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Subject: Official
Travel Reports |
Series Number
Change 404 05 Effective
Date December 01, 1971
Revision
Date * |
The purpose of this
order is to establish the policy and reporting procedures for employees
(uniformed and civilian) upon returning from a seminar, conference, meeting, or
any official travel outside of the department. This order consists of the
following parts:
PART I Responsibilities and Procedures for Members
of the Department
PART II Responsibilities and Procedures for
Supervisory and Command Personnel
PART I
A. General.
It is the policy of
this department to permit attendance at seminars, conferences, and meetings
from which informational data beneficial to the mission of this department may
be obtained.
B. Submission of Travel Reports.
Whenever an employee
returns from any official travel, within or outside of the District of
Columbia, a report shall be prepared and submitted through command channels to
the Director, Planning and Development Division, within 7 calendar days after
the employee’s return. These reports shall contain at least the following
information:
1. Subject
or title of activity.
2. The
inclusive dates on which the activity was held.
3. Where
the activity was held.
4. The
key contacts, if any, who may provide additional data.
5. A
brief purpose of the activity.
6. A
brief synopsis highlighting the most significant points raised during the
activity, it may prove beneficial for attendees to obtain additional copies of
handouts, if any, and submit them with the report.
7. Expound
on any procedures or programs discussed at the activity which might be adopted
for implementation within the department.
specifying the manner in which it could be effected, manpower and
monetary requirements, if any, and any other data the attendee deems pertinent.
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Effective Date |
Page Number |
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General
Order 404.05 |
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December
01, 1971 |
2
of 2 |
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PART II
A. Commanding Officers.
Commanding officers
shall ensure that employees under their command who attend any activity
described in this order comply with the above procedures. Commanding officers
shall review and may comment on all reports prior to forwarding then through
channels.
B. Director, Planning and Development Division.
1. The Director, Planning and Development
Division, shall be responsible for ensuring that all reports of this nature are
fully evaluated for possible adoption of programs or procedures recommended
therein.
The Director,
Planning and Development Division, shall make all reports available to the
Director, Community Relations Division, for possible inclusion in the
department "METRO-INTERCOM."
JVW:pam